AccessibleIT_listserv_conversation_policy188.docx

From: Accessibleit [mailto:accessibleit-bounces@mailman12.u.washington.edu] On Behalf Of Rovner, Amy
Sent: Friday, December 16, 2016 12:18 PM
To: Promoting Accessible IT in Higher Education <accessibleit@u.washington.edu>
Subject: Re: [Accessibleit] [Waped] Policy #188

Agreed – it’s not an accommodations policy and it’s not going to happen with just the work of any one person on a campus. It’s a policy that affects all areas of our organizations – serving students, our faculty and staff as well as the public who access any of our online content. On our campus we have a group of stakeholders coming together to get this important work done. They include Marketing & Communications, Instructional Media, IT, Institutional Research, Library Services, Registrar, Student Services, Faculty, Disability Services, Safety & Security, Facilities and eLearning Services, and possibly a few others that I’m forgetting right now.

No matter what department your Accessible IT Coordinator comes from, a cross-department team will need to come together to comply with the requirements of Policy 188 (and SBCTC’s Accessible Technology Policy if you are a WA CC).

Best,

Amy

Amy Rovner, MPH RD

Instructional Designer, eLearning Services

Accessible IT Coordinator

Facilitator, Accessibility of Online Course Content FLC

Shoreline Community College

(206) 546-6937

From: Accessibleit [mailto:accessibleit-bounces@mailman12.u.washington.edu] On Behalf Of Meeusen, Kelley
Sent: Friday, December 16, 2016 10:15 AM
To: Promoting Accessible IT in Higher Education <accessibleit@u.washington.edu>
Subject: Re: [Accessibleit] [Waped] Policy #188

As I learned from Sheryl E. Burgstahler, accessibility has two components: accommodations and universal design. Policy 188 is not about accommodations, it is about universal design of information technology. IT folks should be leading this effort on their campuses, and DSS folks should continue to do what they have always done.

All that being said, accessible IT is a team sport and all major stakeholders on our campuses have a role to play in this and a shared responsibility. DSS can offer incredible support to a college’s efforts to operationalize Policy 188, and the continued work this policy will require in perpetuity. They are our experts on what accessible is!

I just do not want folks thinking that Policy 188 is an accommodations policy. I have been hearing this too much in some circles.

Kelley

“Perhaps not all courses can be taught online, but all courses can benefit from an online presence!”

Kelley L. Meeusen, eLearning Coordinator

eLearning Department
Building 15, Room 108 • 4500 Steilacoom Blvd. SW • Lakewood WA 98499 • T: 253-589-5730 • kelley.meeusen@cptc.edu • cptc.edu • twitter.com/CloverParkTech • facebook.com/CloverParkTech
Excellence. Experience. Employment. Redefine education at Clover Park Technical College.

From: Accessibleit [mailto:accessibleit-bounces@mailman12.u.washington.edu] On Behalf Of Sheryl E. Burgstahler
Sent: Friday, December 16, 2016 9:02 AM
To: Promoting Accessible IT in Higher Education
Subject: [Accessibleit] Fwd: [Waped] Policy #188

Some of you not on the WAPED list might be interested in the following conversation...

Begin forwarded message:

From: "Sheryl E. Burgstahler" <sherylb@uw.edu>

Subject: Re: [Waped] Policy #188

Date: December 16, 2016 at 8:59:07 AM PST

To: WAPED <waped@u.washington.edu>

As a director within UW-IT, I am the Policy 188 Coordinator for the UW. There was no question on our campus about where the responsibility for compliance with 188 resides - under the office of the UW CIO (the Chief Information Officer for IT).

Here is my take on the issue… Policy #188 is an IT policy, coming from the Washington State Office of the CIO. There are tons of policies (e.g., IT security, privacy issues) that come from this office and to which state agencies, including state-funded postsecondary institutions, must comply; reports of compliance to the State CIO come from the CIO units on our campuses. There are IT representatives from all state-funded postsecondary schools that regularly meet together regarding state-wide IT procedures and procedures; this group discussed plans for and now compliance with Policy #188. Having someone other than a rep from your IT organization would be a deviation from this well-established protocol. In addition, Policy #188 covers accessibility of all faculty, students, staff and visitors, not just individuals who have requested an accommodation through campus disability services units. For example, someone not associated with the campus other than viewing a video from the president’s office should be ensured that captions are provided). Those of us in IT expect that disability services will be a major cheerleader for the effort as, ideally, compliance with Policy #188 benefits individuals who disclose disabilities with their offices along with many more who have not disclosed. The person responsible for ADA compliance should continue in the role the campus has established for them, on our campus primarily promoting ADA compliance in all offerings of the the campus, including IT, and handling complaints related to compliance.

Sheryl

On Dec 15, 2016, at 2:25 PM, Dan Comden <danc@uw.edu> wrote:

I would hope that most institutions fill this role with someone from IT.

The scope of Policy #188 is really outside the domain of student services. I know that many DS directors often wear multiple hats, but this should really be within the IT department's responsibility.

-*- Dan

On Thu, Dec 15, 2016 at 2:13 PM, Inocencio, Meredith <Inocenc@evergreen.edu> wrote:

Hello WAPED,

The new State Policy #188 requires state agencies to identify an IT Accessibility Coordinator. Our head of IT has asked me to take on this role (I also serve as the campus ADA Coordinator). Before responding, I wanted to check and see what you are doing on your campus. Who is being identified as the IT Accessibility Coordinator on your campus? Any of your campuses asking DSS or the ADA Coordinator to take this on?

Thanks much, and Happy Holidays!

Meredith Inocencio

The Evergreen State College

PH: 360.867.6364

From: Washington Technology Solutions [mailto:WaTechsupport@info.watech.wa.gov]
Sent: Wednesday, December 07, 2016 10:51 AM
To: Inocencio, Meredith
Subject: Technology Service Board Approves Accessibility Policy

Policy Approved

On Tuesday, the Washington State Technology Service Board (TSB) approved the new Accessibility Policy #188. While the Policy has been in effect since August when State CIO Michael Cockrill signed the Policy after being approved by a TSB sub-committee, Tuesday's vote was the final step in this iteration of the Policy's journey. The TSB is a group of legislators, business leaders, agency directors and a union representative that focus on WA State's IT strategic vision and planning, enterprise architecture, policy and standards and major project oversight.

Information about the State Technology Service Board (TSB)

WA State Accessibility Policy #188

Accessibility Coordinator Event

On January 13th, there will be a workshop at the 1500 Jefferson Building to help agencies with the deliverables required in Policy #188. The event is focused around the required IT Accessibility Coordinator role and topics will include a Policy overview, internal policy, developing process and the plan as described in the OCIO policy. Space is limited. We are asking for the Agency Accessibility Coordinator and one other person from each Agency attend. The goal is to have this as a working meeting where we can draft policy, discuss testing and procurement practices and compare plans.

Event registrations is online

https://www.eventbrite.com/e/accessibility-coordinator-summit-tickets-30011644637

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--

-*- Dan Comden danc@uw.edu

Access Technology Center www.uw.edu/itconnect/accessibility/atl/

University of Washington UW Information Technology

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